Agendas - Nov. 18

Pillager Public Schools - ISD No. 116

Board of Education Agenda

Meets 6:30 p.m. Monday, Nov. 19

I. Call to Order

II. Pledge of Allegiance

III. Cell Phone/Electronic Devices

IV. Consider World's Best Workforce Summary Report

V. Adjourn

Pillager Public Schools - ISD No. 116

Board of Education Agenda

Meets 6:45 p.m. Monday, Nov. 19

I. Call to Order

II. Consider Additions/Deletions/Acceptance of the Agenda

III. Visitor Comments

IV. Consider Consent Agenda

A. Minutes of the October 15, 2018 Regular School Board Meeting

B. Monthly Cash Flow Including Investments

C. Monthly Bills Paid

D. Donations

E. Personnel Summary Sheet

V. Title I Program Update

VI. Special Reports with Possible Action

A. Activities

B. Budget

1. OPEB Investment Account Update

C. Curriculum

1. Committee Report

D. Facilities

1. Committee Report

E. Personnel

F. Policy

1. 2nd Reading of MSBA changes to Policy #419, 421, 504, 506, 525 and 530

2. 2nd Reading of new Policy #722 - Public Data Requests.

G. Other

1. January Re-Organization/Regular Meeting Date

2. MSBA Leadership Conference

3. Sourcewell Board of Directors Nomination

4. MDE 0 - 4 Projected Enrollment

VII. Superintendent's Report

VIII. Adjourn

Cass County Board of Commissioners

Meets 9 a.m. Tuesday, Nov. 20

Land Department Meeting Room

218 Washburn Ave. E., Backus

1. 9 a.m. Call to Order

b. Pledge of Allegiance.

c. Approval of agenda for discussion. (Any requests to be heard not on the proposed agenda are considered for inclusion at this time.)

2. 9:05 a.m. Josh Stevenson - County Administrator

a. Consent Agenda

b. Report Back from SWCD Liaison Committee

3. 9:15 a.m. Jeri Seegmiller and Michele Piprude - Health Human and Veteran Services

a. Receive & File Public Health Tobacco Update

b. Region V+ Adult Mental Health Initiative Interlocal Cooperative Agreement

4. 9:25 a.m. Kirk Titus - Land Commissioner

a. Federal Dam Bridge Update

5. 9:35 a.m. Tim Richardson - Central Services

a. Phone System Replacement

6. 9:45 a.m. John Ringle - ESD Director.

a. Pine River Transfer Station Monitoring Contract

7. 9:55 a.m. Confirm Upcoming Meeting Schedule

a. Joint meeting with the Leech Lake Band of Ojibwe, Nov. 26, beginning at 10 a.m., Northern Lights Event Center, Walker.

b. AMC Annual Conference Dec. 3 and 4, 2018, at DoubleTree Hotel Bloomington - Minneapolis South, 7800 Normandale Boulevard, Minneapolis, MN.

c. County Board meeting of Dec. 6, beginning at 4 p.m. to establish a public hearing for Dec. 6, 2018 on the 2019 Cass County budget and property tax levy beginning at 6 p.m. Commissioner's Board Room, 1st Floor Crtse., Walker, MN.

d. Commissioner's Board Meeting on Dec. 18, 2018, beginning at 10 a.m., Board Room, 1st Floor Crtse. Annex, Walker, MN.

8. 10 a.m. Adjourn

Consent agenda

a. Approve Minutes - Regular Meeting Nov. 6, 2018

b. Approve Auditor Warrants and HHVS Warrants

c. Approve HHVS Personnel Items

d. Approve Sheriff's Office Personnel Items

e. Approve Licenses - Tobacco, 3.2 Beer, Liquor, Gambling, Etc.

f. Approve Capital Projects Fund Payments

g. Adopt Resolution for Annual Delegation of Electronic Fund Transfers

h. Authorize 3rd quarter payment to LASSD

i. Approve Joint Powers Agreement with BCA

j. Approve Service Agreement with Trimin Systems

k. Approve Amendment to SCHA Agreement

l. Approve MOU with Sourcewell Contracting

m. Approve MOA with Pequot Lakes Physical Therapy Services

n. Approve McCoy Reclassification

o. Receive and File October 2018 Interest Report

p. Receive and File 2018 MCIT Dividend Allocation

q. Receive & File Local Public Health Grant Award

r. Receive & File Update on Housing Project in Baxter

Crow Wing County Personnel Committee

Meets 9 a.m. Monday, Nov. 19

County Administrator's Room

1. Administrative Services - Facilities Update - Shared Services Agreement

2. Staff Updates

3. Labor Updates

4. Personnel Actions

5. Closed Session

a. Labor Strategy

6. Closed Session

a. Potential discipline involving employee(s) subject to the County Board's authority

7. New items

Crow Wing County Committee of the Whole

Meets 9 a.m. Tuesday, Nov. 20

Jinx Ferrari Meeting Room, 2nd Floor, Historic Courthouse, Brainerd

1. 9 a.m. DNR Update - DNR Commissioner Tom Landwehr and Northeast Region Director Patty Thielen

2. 9:30 a.m. Update on Self-Healing Communities Project - Kara Terry, Kara Griffin, Rachel Grimes and Kassie Heisserer (Bridges of Hope)

3. 10 a.m. Eagle Recorder Software - Gary Griffin and Doug Hansen

4. 10:30 a.m. EOP Update, CWCUAS (Drone Team) Update and Mass Notification System Update - John Bowen

Crow Wing County Committee meeting schedule

The following list includes Crow Wing County meetings that may be attended by one or more members of the Crow Wing County Board:

Meets 9 a.m. Monday, Nov. 19, Personnel Committee, Historic Courthouse, County Administrator's Conference Room

Meets 9 a.m. Tuesday, Nov. 20, Committee of the Whole, Historic Courthouse, Jinx Ferrari Meeting Room

Meets 3 p.m. Tuesday, Nov. 20, Historical Society Committee, Crow Wing County Museum

Meets 10 a.m. Wednesday, Nov. 21, Regional Transportation Coordination Council, Staples

Nov. 22-23, Thanksgiving holiday - County Offices closed

Meets 4 p.m. Nov. 26, Fire Advisory Board, Brainerd Fire Hall

Brainerd Planning Commission

Meets 6 p.m. Tuesday, Nov. 20

City Hall Council Chambers

1. Call To Order

2. Approval/Amendment Of Agenda

3. Approval Of Minutes

Regular Meeting Held October 17, 2018

4. New Business

4 a. Review Of The ISD 181 School Board/City Council Meeting Held On Tuesday, Nov. 13, 2018, Regarding the recommended Interim Ordinance for Off-Street Parking Lots.

5. Public Forum

Time allocated for citizens to bring matters not on the agenda to the attention of the

Planning Commission - time limits may be imposed

6. Commissioners' Questions/Comments

7. City Planner's Report

8. Adjourn

Brainerd City Council

Meets 7:30 p.m. Monday, Nov. 19

Brainerd City Hall Council Chambers

1. Call To Order - 7:30 p.m.

2. Roll Call

3. Pledge Of Allegiance

4. Approval Of Agenda - Voice Vote

5. Consent Calendar

NOTICE TO PUBLIC - all matters listed are considered routine by the Council and will all be enacted by one (1) motion. There will be no separate discussion of these items unless good cause is shown prior to the time the Council votes on the motion to be ADOPTED BY ROLL CALL

A. Approval Of Minutes

A.1. Budget Workshop Held Oct. 24, 2018

A.2. Special Meeting Held Oct. 29, 2018

A.3. Regular Meeting Held on November 5, 2018

A.4. Special Meeting and Budget Workshop Held on November 13, 2018

B. Approval Of Licenses

B.1. Contractor Licenses - 3 - New; 2 - Renewals

C. Department Activity Reports

C.1. Police Chief

C.2. Finance Director

6. Presentations

A. Region 5 Presentation - Intercultural Development Inventory Assessment

7. Council Committee Reports

A. Safety And Public Works Committee

A.1. Event/Street Closure Application - Gnome For The Holidays

A.2. Breweries And Taprooms / Odor Restriction Language

A.3. Resolution - Joint Powers Agreement For Cuyuna Lakes State Trail Construction With State Of Minnesota

A.4. Resolution - Joint Powers Agreement For Facility Maintenance With Crow Wing County

B. Personnel And Finance Committee

B.1. Approval Of Bills & Transfer Of Funds

From Parking Lot Fund to Streets: 2017-2018 Downtown Snow Removal $22,729

From Parking Lot Fund to Construction Fund: Downtown Special Services $1,905

B.2. Memorial Park WWII Monument And Flag Pole

B.4. Deferred Assessment Resolution Discussion

8. Unfinished Business

A. Call For Applicants - Informational

(Application Information at the City's Website (

PLEASE" target="_blank">www.ci.brainerd.mn.us/)

Cable TV Advisory Committee - 2 terms (Expire 2021)

Charter Commission - 1 term (Expire 2021) - 3 terms (Expire 2022) Housing & Redevelopment Authority - 1 term (Expire 2023)

Library Board - 1 term (Expire 2021) Park Board - 1 term (Expire 2023)

Public Utilities Commission - 1 term (Expire 2023)

Transportation Advisory Committee - 1 term (Expire 2019) - 3 terms (Expire 2021)

Rental Dwelling Board of Appeals - 5 terms (see below) - (Expire 2020)

A. Residential Property Manager Representative (2)

B. Residential Rental Housing Advocate Representative (1)

C. Tenant Representative (1)

D. General Public Representative (1)

Council President Recommended: (all terms expire 12/31/ of said year)

Airport Commission - 1 term (Expire 2021) Planning Commission - 3 terms (Expire 2021)

Police & Fire Civil Service Commission - 1 term (Expire 2021)

9. Planning Commission

A. First Reading - Interim Ordinance On Structure Demolition For Parking Lots

10. Public Forum

Time allocated for citizens to bring matters not on the agenda to the attention of the Council - Time limits may be imposed

11. Staff Reports

12. Council Member Reports

13. Adjourn

A. Motion To Closed Session Pursuant To M.S. 13D.03 To Discuss Labor Negotiation Strategy

B. Closed Session Pursuant Minnesota Statute 13D.05 Subd. 3(C)(3) To Develop Or Consider Offers Or Counteroffers For The Purchase Or Sale Of Temporary Construction Easements At 1001 H St. NE And 824 N St. NE

C. Recess To Budget Workshop - Nov. 26 at 6 p.m.

Note: Safety and Public Works Committee will meet at 6:45 p.m. Personnel and Finance Committee will meet at 7:15 p.m.

Baxter City Council

Meets 7 p.m. Tuesday, Nov. 20

Baxter City Hall

13190 Memorywood Drive, Baxter

The Baxter City Council will conduct a work session at 5:30 p.m. at the Baxter City Hall, 13190 Memorywood Dr., Baxter, to discuss 2019 Governmental Funds Budget and Proposed Levy Update; 2019 Mill & Overlay and Full Depth Reclamation Improvements Project Feasibility Report; 2019 Memorywood Drive Improvements Project; 2019 South Interceptor, North Forestview and Forestview Stormwater Outlet Improvements Project Feasibility Report; and Prosecution Services Agreement.

1. Call Meeting to Order

2. Roll Call

3. Pledge of Allegiance

4. Additions or Changes to the Agenda

5. Public Comments

A. Comments received from the public may be placed on a future meeting agenda for

consideration.

6. Consent Agenda

The following items are considered non-controversial by staff and are recommended to be read and passed in one motion. Any councilperson, staff, citizen, or meeting attendee can request one or more items be pulled from the Consent Agenda and the item will be pulled and addressed immediately after the passage of the Consent Agenda; otherwise, the following items will be passed in one motion:

A. Approve City Council Minutes from November 7, 2018

B. Approve City Council Work Session Minutes from November 7, 2018

C. Approve City Council Special Minutes from November 14, 2018

D. Approve the Payment of Bills and Finance Report

E. Accept Planning Commission Minutes for November 13, 2018

F. Authorize Staff to Execute Service Agreement with Vision by Granicus for Website Hosting, Design and Development

G. Accept Utilities Commission Minutes for November 8, 2018

1. Approve the KLM Engineering, Inc. Partial Pay Estimate No. 2 in the amount of $285,000 for the 2018 North Water Tower Rehabilitation Improvements Project.

2. Approve the Bolton & Menk Proposal for Fee Amendment No. 3 for Construction Engineering Services in the amount of $24,691 for the 2018 Lift Station No. 3 Re-route Improvements Project.

3. Approve the GM Contracting, Inc. Change Order No. 1 in the increased amount of $776 for the 2018 Lift Station No. 3 Re-route Improvements Project.

4. Approve the GM Contracting Inc. Change Order No. 2 for a two-week time extension for the 2018 Lift Station No. 3 Re-route Improvements Project.

5. Approve the GM Contracting Inc. Change Order No. 3 in the increased amount of $4,800 for the 2018 Lift Station No. 3 Re-route Improvements Project.

6. Approve the GM Contracting Inc. Change Order No. 4 in the increased amount of $800 for the 2018 Lift Station No. 3 Re-route Improvements Project.

7. Approve the Landwehr Construction Inc. Partial Pay Estimate No. 4 in the amount of $1,242,221.51 for the 2018 Cypress Drive Improvements Project.

8. Approve the Pratt's Affordable Excavating Inc. Change Order No. 6 in the increased amount of $50,831.23 for the 2018 Excelsior Road and Edgewood Drive Commercial Improvements Project.

9. Approve Pratt's Affordable Excavating Inc. Partial Pay Estimate No. 8 in the amount of $507,427.23 for the 2018 Excelsior Road and Edgewood Drive Commercial Improvements Project.

10. Approve the WSB Proposal for Additional Engineering Services in the amount of $19,770 for the 2018 Mill & Overlay and Full Depth Reclamation Improvements Project.

11. Approve the Anderson Brothers Construction Change Order No. 4 request for a three-week extension for the 2018 Mill & Overlay and Full Depth Reclamation Improvements Project.

12. Approve Anderson Brothers Construction Partial Pay Estimate No. 4 in the amount of $613,889.94 for the 2018 Mill & Overlay and Full Depth Reclamation Improvements Project.

13. Approve the WSB Whiskey Creek Grant Writing Proposal in the amount of $10,100 for the 2019 - 2020 Baxter Water Quality Project for the Whiskey Creek Tributary.

14. Approve the WSN Agreement for Professional Engineering Services in the lump sum amount of $13,600.00 for the Water Treatment Plant Filter 2 and 4 Media Replacement.

15. Approve the Holden Electric Partial Pay Estimate No. 1 on the amount of $3,890 for the Water Treatment Plant Generator Improvements Project.

H. Elect Not to Waive the Monetary Limits on Municipal Tort Liability Established by State Statutes with the 2019 LMCIT Insurance Renewal

I. Approve Hildi Inc. Contract to Provide a Required OPEB Actuarial Valuation Study in Conjunction with GASB 74 and 75

J. Adopt Resolution 2018-102 Receiving Amended Feasibility Report and Calling Hearing on Improvement for the 2019 Memorywood Drive Improvement Project

K. Adopt Resolution 2018-103 Ordering Preparation of Report on 2019 Mill and Overlay and Full Depth Reclamation Improvement Project

L. Adopt Resolution 2018-104 Receiving Feasibility Report and Calling Hearing on Improvement for the 2019 Mill and Overlay and Full Depth Reclamation Improvement Project

M. Adopt Resolution 2018-105 Receiving Amended Feasibility Report and Calling Hearing on Improvement for the 2019 South Interceptor and North Forestview Area Improvement Project

N. Approve Prosecution Services Agreement

7. Pulled Agenda Items

8. Other Business

A. Certification of Delinquent Utility Bills, Invoices, and Abatements

1. Public Hearing at 7 p.m. or shortly thereafter

2. Consider Adoption of Resolution 2018-101, Adopting Assessments for Unpaid Delinquent Utility Bills, Invoices, and Abatement Charges

B. Planning and Zoning Actions

1. Adopt Resolution 2018-106 approving a Conditional Use Permit to allow for a 1,280 square foot accessory pole structure and a Variance to allow for an oversized accessory structure to be located within the required 50-foot setback to the rear property for property located at 4998 Mapleton Road.

2. Adopt Ordinance 2018-022, Summary Ordinance 2018-023 and Findings of Fact Resolution 2018-107 to allow pet daycare and overnight boarding as a conditional use in the I, Industrial Office district and Resolution 2018-108 approving conditional use permits to allow for an 8-foot tall fence and for a pet daycare and overnight boarding use to be located at 8301 Industrial Park Road.

9. Council Comments

A. Quinn Nystrom

B. Steve Barrows

C. Todd Holman

D. Mark Cross

E. Darrel Olson

1.10. City Administrator's Report

11. City Attorney's Report

A. Closed Session Under Minnesota Statute 13D.05, subd. 3 (c), Purchase of Property: PID 010054400BBA009.

B. Closed Session Closed Session Under Minnesota Statute 13D.05, subd. 3 (b), Attorney-Client Privilege

12. Adjourn